Campus Mail
Mail Services provides free pick-up and delivery of campus mail to all University departments. Mail Services has approximately 200 mail stops that we deliver and pick-up from twice daily. This includes pick-up and delivery of USPS mail to and from the Post Office for departments who in the past wished to use this service, as well as free pick-up of UPS parcels. Once the mail is brought back into the mail room it is sorted according to mail stop and distributed accordingly or it is given to the mail processors to meter postage.
Inserting Machine
Inserting machines are available in Mail Services. Each machine has capability of inserting up to 5 documents.
Folding Machine
Mail Services has a folding machine that works inline with our inserting machine. If additional folding is needed Printing Services has large floor model automatic folders.
Labeling Machine
There are labeling machines located in Mail Services. Labels are applied automatically from tractor feed sheets direct image system.
Tabbing Machine
A tabbing machine is located in Mail Services. US Postal regulations require self mailers and other automated mailings to be tabbed with either one or two tabs in order to speed the process of mailing. Please contact mail services to schedule a tabbing job.
Direct Impression Printing
Direct Impression Printing is done using a printer connected to a computer. This information is sent to the printer using an address file that has been saved to disk or a file that has been emailed to mail services. Once the file is verified for correct format it is imported into a software program that will verify the zip plus four address or add the zip plus four and sort the addresses according to postal regulations. Mailings sent in this manner are generally considered automated mailings. If possible use this method instead of labels to save you costs. Fully automated mailings will save you the most postage and we want to help you get the most for your dollars.
Additional Services
- UPS Shipping
- First, Second, and Standard Class Mail
- USPS Express Mail
- International Mail
- Bulk Mail Processing
- Fully Automated Metered Mail
If you have any questions about the services offered, please call Mail Services at 325.3835.
Helpful Hints For Saving $$$
- Take advantage of fully automated mail-outs whenever possible to save the most on postage costs.
- Consolidate materials into one envelope when possible.
- It's cheaper to pay the extra ounce charge than to send out an additional envelope at the full postage cost.
- Redesign non-letter mailing pieces to conform to letter-size.
- Letters are much less expensive at the basic rate than flats.
- Use Priority Mail instead of overnight when possible.
- Use postcards whenever possible.
